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Southwest Area Theological Library
Association Call to Order Old Business New Business Austin Graduate School of Theology:
adding a new part-time staff member Minutes The fall meeting of SWATLA met
on the Phillips Theological Seminary campus in Tulsa, Oklahoma.
Twelve members were present as well as three visitors. Attending
were: Gary Cheatman-Northeastern State University; Rob Cogswell-Episcopal
Theological Seminary of the Southwest; Marvin and Debbie Hunn,
Bob Ibach, and Lolana Thompson from Dallas Theological Seminary;
Robert Phillips and Berry Driver from Southwestern Baptist Theological
Seminary; Clyde Putman-Perkins School of Theology; Laura Olejnik-St.
Thomas Graduate School of Theology; Roberta Hamburger, Beverly
Nelson, and Sandy Shadley of Phillips Theological Seminary hosted
the meeting. Guests were: Dennis Norlan, Executive Director-ATLA;
John Imbler, Executive Vice President, and Virginia Walker, Director
Institutional Advancement of Phillips Theological Seminary. Following lunch, the business meeting was called to order by the president Marvin Hunn. The minutes of the June meeting were approved. Marvin (for the whole group) then presented Roberta with a gift certificate to Barns and Noble Bookstore in appreciation of her several years of service as secretary of SWATLA and approaching retirement. (Secretary's note: it was greatly appreciated). Nominations (or volunteers) were then called for to assume the position of secretary. Bob Phillips, SWBTS, volunteered (and was quickly elected) to serve as secretary beginning in June 2005. Rob Cogswell, ETSS, serving as one of the local hosts for the 2005 ATLA conference in Austin discussed the planning as done to this date.
Rob also announced his retirement to occur sometime in the calendar year 2006. Old Business: It was announced that the Wabash Center is offering a grant writing consultation service that some may be interested in attending. News from the several institutions was shared. Dennis Norlin fielded questions about some of the ATLA products and services. There being no further business, the meeting was adjourned and a tour of the PTS campus was offered. Submitted, Roberta Hamburger, Secretary. Minutes SWATLA-meeting during the ATLA conference, June 17,2004, in Kansas City, MO-was called to order by Past-President, Rob Cogswell, who then presented the gavel to new President, Marvin Hunn. Fifteen members were present (list at end of minutes). Laura Olejnik (Beran Library, University of St. Thomas School of Theology) was nominated for vice-president/president elect position. There were no other nominations and she was elected unanimously. Roberta Hamburger (Phillips Theological Seminary Library) announced her plans to retire July 2005. This means that a secretary will need to be elected at the fall meeting. Roberta also issued an invitation to host the fall meeting at PTS in Tulsa, OK. Two Fridays, October 15 or 22, were suggested. Members were asked to e-mail Marvin Hunn if there were problems with either date-mhunn@dts.edu. (NOTE: At a later ATLA business meeting, Dennis Norlin, indicated he would like to be invited to meet with regional groups. Roberta issued an invitation to him and he thought he could come in October. The final date for the fall meeting may be determined by his schedule.) Rob Cogswell asked if our membership
criterian needs to be clarified. Since we do not charge dues,
it is unclear exactly who is a member. No final decision was
reached, but the consensus seemed to be to use the list of persons
attending each meeting as the membership basis adding institutional
contacts from the schools in the SWATLA area. The meeting was then turned over to Timothy Lincoln (Austin Presbyterian) and Rob Cogswell (Episcopal Seminary in Austin), the local hosts for the 2005 ATLA annual conference, to outline the conference plans as they now stand.
If any SWATLA institution outside Austin would like to be a sponsoring institution, they need to be willing to make a financial contribution. The opening reception is the primary cost for the host institution (s). Contact Rob Cogswell if your institution can make such a contribution-rcogswell@etss.edu. There being no further business, the meeting was adjourned. Submitted, Roberta Hamburger, Secretary. MINUTES SWATLA-meeting during the ATLA conference, June 26,2003, in Portland, OR-was called to order by President, Rob Cogswell, Sixteen members were present. Announcements
Approximately 28 members and guests met at the Episcopal Theological Seminary of the Southwest in Austin, Texas, on October 25, 2002, for the fall conference. The topic for the morning's session was Digital Information in Theological Libraries. Georgia D. Harper, Office of General Counsel for the University of Texas System, made a presentation on copyright issues related to putting information online either as courses or as e-reserves. Following her presentation, three faculty member of St. Edwards University, Austin, Dianne Brownlee, Instructional Services/Reference Librarian, Fran Ebbers, Circulation/Reference Librarian, and Anna Stewart, Instructional Services/Reference Librarian, presented course software and e-resources form varying viewpoints within their library. A group photo was taken following lunch. Copies of the picture will be available to all attendees. The business meeting was called to order by Rob Cogswell, Vice-President/President-Elect, who announced that Bill Hair, President, has had to resign the office due to changing job responsibilities at Baylor. He sent his regrets and assurances that Baylor would continue to participate in SWATLA and will send a representative to the meetings as soon as a new theology and philosophy librarian is appointed. Old Business: Those present were invited to introduce themselves and report on their institutional highlights. In particular, Jennifer Peters, Director of the General Archives of the Episcopal Church (which are housed at ETSS), spoke briefly about the archives and how they are used. Retired members, Harold and Pat Booher, formerly of the ETSS Library, were welcomed. Upon their retirement the library was renamed the Harold and Pat Booher Library. Genevive Luna, retired from the Austin Presbyterian Theological Seminary, and Don Davis, University of Texas Library School, were also welcomed. Don Davis reminisced about the early history of SWATLA. Beginning in September, 1987, conversations were being held about forming such a group. A meeting was planned for January 23-24, 1988, at ETSS. At the last minute it was learned that the mailing to invite everyone had been lost. Gene Luna then called all the potential institutions to be sure they knew they were invited and a successful meeting was held. A second meeting held the next year and the group decided to become an official organization. Fourteen years later, we are still functioning. The minutes of 22 June 2002 were approved as distributed. New business: Timothy Lincoln reported on the 2005 ATLA conference scheduled to meet in Austin with the SWATLA libraries serving as hosts. The entire Hilton North Hotel has been booked (100+ rooms) at $109.00 per day. Blocks of rooms at two nearby motels have also been booked with rates of $49.00 and $59.00 per day. As local hosts we are responsible for some of the local arrangements. The only financial commitment is to pay for the opening reception. Timothy said he has made arrangements for a place for the reception that will not cost anything. Timothy has been appointed to the ATLA Conference Committee. Another SWATLA member will be appointed to the Education Committee. Rob asked if anyone would volunteer their institution to host next year's SWATLA meeting. The June meeting will be during the ATLA conference in Portland, OR. Lacking an enthusiastic response, Rob will contact possible locations and report to the June meeting. Possible topics for the fall meeting were invited. The impact of full text periodical databases on the web to print resources was one topic mentioned. The election of the Vice-President/President-Elect was held. Marvin Hunn was nominated and elected unanimously. Roberta Hamburger will continue as Secretary for another year. There being no further business, the meeting was adjourned. Tours of the Booher Library, ETSS, and Stitt Library, APTS, were organized. Submitted, Roberta Hamburger, Secretary MINUTES President Duane Harbin, convened the SWATLA business meeting at 2:00 p.m., in Bridwell Library of Perkins School of Theology. It followed a morning workshop on "Planning for New and Renovated Library Spaces" led by Mr. Bill Hidell of Hidell and Assoc., Architects. Thirty-five people attended the workshop. The presentation of the workshop slides will be posted on the Bridwell Library Website. Twenty-four members were present at the business session. Harbin invited offers for hosting the SWATLA fall meeting in 2001. The International Linguistic Center volunteered to host the meeting. Roberta Hamburger presented a Deed of Deposit from the Stitt Library Archives to formalize the arrangement for Stitt Library to hold SWATA's archives. The members approved, by consensus, the signing of the document. Hamburger will complete the form and send all the material to the archives. Valerie Hotchiss presented a proposed SWATLA Reciprocal Borrowing Agreement (attached). This is a program similar to the TEX-SHARE program, but would be limited to SWATLA libraries. It was moved to approve the proposal, seconded, and carried. Members who are willing to participate were asked to send their borrowing regulations to Duane Harbin. Harbin moved a change in the Constitution and Bylaws to amend section 1. It would extend the terms of office to two years rather than one. (Constitution and Bylaws attached). It was suggested that the date of the change be added to track the evolving nature of the association. The motion was seconded and carried. This change will take effect immediately-extending the term of office for the current officers one more year. SWATLA currently has a treasury balance of about $200. It is held in Austin and has been managed by the previous Secretary/Treasury, Gene Luna, now retired. Discussion was held about the disposition of the funds. Suggestions proposed included:
A motion was made to disperse the funds by giving 50% to Stitt Library for the archives and 50% to ALTA's endowment fund. The motion was seconded and carried unanimously. ATLA has requested proposals for grant funds for continuing education by Nov. 1. This is short notice for SWATLA since we meet in October for the Fall Conference. Suggestions were made including:
International Linguistic Center suggested they could provide a program on bible translations if wanted. This seemed to be the consensus. Other business: Westminster Theological Seminary (Steve Vanderhill, librarian) asked how to become a SWATLA member and whether the home institution in Philadelphia was included. The executive board will meet following the business meeting to discuss the issue. The general consensus was favorable to invite Westminster Theological Seminary's branch campus to become a member. A short discussion of the statistics needed for the SWATLA share card was held. No final decision was made. There being no further business the meeting adjourned. Roberta Hamburger, Secretary |
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Southwest Area Theological Library Association
