ATLA > Member Center > Annual Conference > FAQ for Conference Attendees and Speakers

FAQ for Conference Attendees and Speakers


How can I register to attend?

If you are an ATLA Individual, Student, or Lifetime Member or are from an ATLA Institutional or Affiliate Member, follow this link to register.

If you or your institution are not a member of ATLA, registration requires two processes, Creating a Profile and Registering for the Conference. For detailed instructions, download Non-Member Registration Instructions and follow this link to register.

Our registration process does not require session selection. We only ask you to select excursions, pre-conference workshops, and other ticketed events. We encourage you to use for session selection.

Where is the conference held?

ATLA 2018 will be hosted at the Hyatt Regency Indianapolis

Hyatt Regency Indianapolis

One South Capitol Avenue

Indianapolis, IN 46204 US​

Where can I make hotel reservations?

Hotel rooms are offered at a discounted rate of $175-$195, plus applicable taxes. Use this link to book your hotel before May 10 for the best rates. If you prefer to call, dial 844-454-7950 and use code: AM Theological Library Assn.

What are the fees to attend the conference?

Member Type 2018
Early Bird
After May 10
Individual Member or Institutional Member Representative $200 $250
Student Member $125 $175
Lifetime Member $0 $0
International (not including Canada or business representatives) $0 $0
Non-Member from Member Institution $230 $280
Affiliate Member Representative $ 350 $400
Non-Member (including business reps) $400 $450
Spouse/Partner of registered attendee – Full Conference (Spouse/Partner not a member) $125 $175
Spouse/Partner of registered attendee –  Opening Reception (Wednesday) $25 $25
Spouse/Partner of registered attendee –  Closing Luncheon (Saturday) $25 $25
Spouse/Partner of registered attendee – Excursions Only (Spouse/Partner not a member  Additional fees may apply for each excursion $0 $0
Exhibitor Hall Pass Only (Thursday or Friday) $25 $25

If you cannot attend all three days of the conference, you may select to register for one day at a rate (early bird pricing shown, prices increase $50 after May 10, 2017): $150 for Individual Member or Institutional Member Representatives; $150 for Student Members; $0 for Lifetime Members; $0 for International (not including Canada or business representatives); $250 for Affiliate Member Representatives; $300 for Non-Members (including business representatives); and $95 for Spouse/Partner of registered attendee. You may only select the single-day option for one day, single-day rates may not be combined.
Pre-conferences and excursions may have additional fees.
Cancellation Policy: You may cancel your conference registration for a full refund until Friday, May 11, 2018. After Friday, May 11 refunds are subject to a $50 processing fee.

Are there any discounts for institutions that subscribe to ATLA products?

Yes, ATLA is proud to sponsor the Member Product Loyalty Program. This member benefit is designed to recognize and reward our current Institutional, International Institutional, and Affiliate Members who demonstrate their loyalty to ATLA through subscription to our databases. Learn more about this program.

Are travel grants available?

ATLA is pleased to offer grants to support attendance to the Annual Conference. Any Student or Individual member in good standing as of January 1, 2018, is eligible to apply. Learn more about this program.

Are there any grants available for international attendees?

Yes, we have the Developing Country Conference Program , which can be combined with a Conference Travel Grant .

Where is the conference schedule?

The schedule is available on here:

What is the size of a poster?

Posters are 36 x 48 Tri-Fold Display Boards (example ).

How can I become a presenter?

The ATLA Conference Committee invites members and friends to submit proposals for the 2018 ATLA Annual Conference, June 13-16, 2017, in Indianapolis, Indiana.

The deadline for all submissions have closed.

While we welcome proposals pertaining to all areas of librarianship, we are particularly interested in topics that relate to creative uses of technology, open access in relation to scholarly communications, intermediate or advanced level programs, and programs that apply to religious studies bibliographers working in university settings.

Learn more.

What are the types of sessions?

  • Conversation Groups - scheduled in a 50-minute time slot, presenter(s) gives brief introductory remarks (no longer than 10 minutes) and facilitates a discussion among participants
  • In-conference Workshops - scheduled in a 50-minute time slot during conference time, workshop leaders operate in a classroom environment to deliver training on a specific topic
  • Interest Group Presentations - these are sponsored by recognized ATLA Interest Groups. Format and length can vary from 50-minute papers or panels to multi-hour on-site field trips
  • Listen and Learn Sessions - scheduled in a 50-minute time slot, the ses sion leader(s) provides practical training, introduces a new product or idea, and/or showcases best practices in a particular area of librarianship -- time for questions should be included
  • Panel Presentations - scheduled in a n 50-minute time slot, a m oderator and a maximum of four panelists present a topic or the results of research to the audience, leaving time for questions and answers
  • Papers - scheduled in a 50-minute slot a single presenter reads a paper or presents research to the audience, leaving time for questions and answers
    • Special Paper Instructions - Paper presenters are encouraged to post their papers to the conference website one (1) month prior to the conference in order to allow attendees to review the paper in advance of the presentation. At the conference, the presenter should plan to present an executive summary and leave ample time for questions and discussion during the presentation.
  • Poster Sessions - scheduled in a 60-minute time slot, the informal session presenter(s) deliver(s) information that would be useful to the theological librarianship community
  • Pre-conference Workshops - scheduled for a half day (3.5 hours) or full day (7 hours) on Wednesday, workshop leaders operate in a classroom environment to deliver in-depth training on a specific topic

How do you select proposals?

Each year, the ATLA Conference Committee asks for proposals from members of ATLA and the theological library community to build the conference schedule for the coming year.  
  • Submissions are collected by ATLA staff and forwarded to the committee for initial review prior to the committee's fall meeting.
  • During the meeting, committee members discuss each proposal in turn, noting the strengths of each proposal; the places where more clarification is needed to make the intent clearer to the committee and the eventual conference attendees;  any similarities between proposals received that might warrant a joint presentation; and if there are additional topics not present that should be included (and if so, where we might find members able to present on these topics).
  • The committee then attempts to create a rough schedule for the conference.  The final schedule aims to place topics of interest for the same general audience at different times when possible and to keep one person from making different presentations close together.  The time period requested for each session is considered also as the committee develops the general time table for each day.
  • Following the meeting, committee members contact each proposal submitter with information about the acceptance process, including requests for additional information or suggestions to consider joining forces with another member who has proposed a similar topic.  The final schedule is built from these accepted proposals.
Overall, the goal of the conference committee is to ensure that topics proposed are in line with conference objectives, are clear and appropriate for the type of session and time slot selected, and represent a broad range of the interests of ATLA conference attendees.  The committee welcomes sessions from both new and returning conference presenters.
As ATLA members themselves, the committee shares an interest in making the ATLA Annual Conference as helpful and educational as possible.