ATLA > Member Center > Annual Conference > FAQ for Conference Attendees and Speakers

FAQ for Conference Attendees and Speakers


How can I become a presenter?

The call for submission proposals will be available this fall. 

What are the types of sessions?

  • Conversation Groups - scheduled in a 50-minute time slot, presenter(s) gives brief introductory remarks (no longer than 10 minutes) and facilitates a discussion among participants
  • In-conference Workshops - scheduled in a 50-minute time slot during conference time, workshop leaders operate in a classroom environment to deliver training on a specific topic
  • Interest Group Presentations - these are sponsored by recognized ATLA Interest Groups. Format and length can vary from 50-minute papers or panels to multi-hour on-site field trips
  • Listen and Learn Sessions - scheduled in a 50-minute time slot, the ses sion leader(s) provides practical training, introduces a new product or idea, and/or showcases best practices in a particular area of librarianship -- time for questions should be included
  • Panel Presentations - scheduled in a n 50-minute time slot, a m oderator and a maximum of four panelists present a topic or the results of research to the audience, leaving time for questions and answers
  • Papers - scheduled in a 50-minute slot a single presenter reads a paper or presents research to the audience, leaving time for questions and answers
    • Special Paper Instructions - Paper presenters are encouraged to post their papers to the conference website one (1) month prior to the conference in order to allow attendees to review the paper in advance of the presentation. At the conference, the presenter should plan to present an executive summary and leave ample time for questions and discussion during the presentation.
  • Poster Sessions - scheduled in a 60-minute time slot, the informal session presenter(s) deliver(s) information that would be useful to the theological librarianship community
  • Pre-conference Workshops - scheduled for a half day (3.5 hours) or full day (7 hours) on Wednesday, workshop leaders operate in a classroom environment to deliver in-depth training on a specific topic

How do you select proposals?

Each year, the ATLA Conference Committee asks for proposals from members of ATLA and the theological library community to build the conference schedule for the coming year.  
  • Submissions are collected by ATLA staff and forwarded to the committee for initial review prior to the committee's fall meeting.
  • During the meeting, committee members discuss each proposal in turn, noting the strengths of each proposal; the places where more clarification is needed to make the intent clearer to the committee and the eventual conference attendees;  any similarities between proposals received that might warrant a joint presentation; and if there are additional topics not present that should be included (and if so, where we might find members able to present on these topics).
  • The committee then attempts to create a rough schedule for the conference.  The final schedule aims to place topics of interest for the same general audience at different times when possible and to keep one person from making different presentations close together.  The time period requested for each session is considered also as the committee develops the general time table for each day.
  • Following the meeting, committee members contact each proposal submitter with information about the acceptance process, including requests for additional information or suggestions to consider joining forces with another member who has proposed a similar topic.  The final schedule is built from these accepted proposals.
Overall, the goal of the conference committee is to ensure that topics proposed are in line with conference objectives, are clear and appropriate for the type of session and time slot selected, and represent a broad range of the interests of ATLA conference attendees.  The committee welcomes sessions from both new and returning conference presenters.
As ATLA members themselves, the committee shares an interest in making the ATLA Annual Conference as helpful and educational as possible.  

How can I register to attend?

Registration opens spring 2019.

Where is the conference held?

ATLA 2019 will be hosted at the Sheraton Vancouver Wall Centre

Shertaon Vancouver Wall Centre

1088 Burrard Street

Vancouver, BC V6Z 2R9 Canada

Where can I make hotel reservations?

Hotel reservations will be available in spring 2019.

What are the fees to attend the conference?

Member Type 2018 
Early Bird
After May 10
Individual Member or Institutional Member Representative $200 $250
Student Member $125 $175
Lifetime Member $0 $0
International (not including Canada or business representatives) $0 $0
Non-Member from Member Institution $230 $280
Affiliate Member Representative $ 350 $400
Non-Member (including business reps) $400 $450
Spouse/Partner of registered attendee – Full Conference (Spouse/Partner not a member) $125 $175
Spouse/Partner of registered attendee –  Opening Reception (Wednesday) $25 $25
Spouse/Partner of registered attendee –  Closing Luncheon (Saturday) $25 $25
Spouse/Partner of registered attendee – Excursions Only (Spouse/Partner not a member  Additional fees may apply for each excursion $0 $0
Exhibitor Hall Pass Only (Thursday or Friday) $25 $25

If you cannot attend all three days of the conference, you may select to register for one day at a rate (early bird pricing shown, prices increase $50 after May 10, 2017): $150 for Individual Member or Institutional Member Representatives; $150 for Student Members; $0 for Lifetime Members; $0 for International (not including Canada or business representatives); $250 for Affiliate Member Representatives; $300 for Non-Members (including business representatives); and $95 for Spouse/Partner of registered attendee. You may only select the single-day option for one day, single-day rates may not be combined.
Pre-conferences and excursions may have additional fees.
Cancellation Policy: You may cancel your conference registration for a full refund until Friday, May 11, 2018. After Friday, May 11 refunds are subject to a $50 processing fee.

Are there any discounts for institutions that subscribe to ATLA products?

Yes, ATLA is proud to sponsor the Member Product Loyalty Program. This member benefit is designed to recognize and reward our current Institutional, International Institutional, and Affiliate Members who demonstrate their loyalty to ATLA through subscription to our databases. Learn more about this program.

Are travel grants available?

ATLA is pleased to offer grants to support attendance to the Annual Conference. Any Student or Individual member in good standing as of January 1, 2019, is eligible to apply. Learn more about this program.

Are there any grants available for international attendees?

Yes, we have the Developing Country Conference Program, which can be combined with a Conference Travel Grant .

Where is the conference schedule?

Check back in the spring for the 2019 ATLA Annual Conference schedule.

What is the size of a poster?

Posters are 36 x 48 Tri-Fold Display Boards (example ).​