ATLA > Member Center > Annual Conference > Exhibitor and Sponsor Prospectus

Exhibitor and Sponsor Prospectus

ATLA2018 Logo2.png


  • Free conference registration and exhibit badges for two exhibit representatives

  • One skirted table with two chairs

  • Listings in the Annual Conference Program Book, Summary of Proceedings, and the ATLA Annual Report 

  • Discount on advertising in the Annual Conference Program Book

  • Mailing list of Individual and Institutional Members for promotional purposes (in anticipation of the Annual Conference)

  • Mailing list of conference registrants for follow-up purposes after the annual conference

  • Continental breakfast for all attendees in Exhibit Hall on Thursday and Friday

  • Upgrade exhibitor badge(s) for full conference access

Exhibitor Rates

Exhibitor Rates 42.png
Two or more tables receive 10% discount on total table amount

Exhibitor and Sponsor Prospectus

2017 Exhibitor and Sponsor Prospectus_Page_1.png

Exhibitor and Sponsor Contract

Exhibitor Schedule

Wednesday, June 13
11am - 4pm - Exhibits Set Up
6pm - 8pm - Opening Reception with the Exhibitors

Thursday, June 14
8am - 8:45am - Breakfast with the Exhibitors
10am - 10:30am - Exhibitor Break (no conflict time)
3pm - 3:30pm - Exhibitor Break (no conflict time)

Friday, June 15
8am – 8:45am - Breakfast with the Exhibitors
10am – 10:30am - Exhibitor Break and Passport Drawing (no conflict time)
11:30am - Exhibits Close
11:30am - 5pm - Exhibits Tear Down


Exhibitors and other interested parties can support the mission and goals of the Association through the generous support of conference events. Available at five different levels, you’ll find a sponsorship opportunity to match your marketing needs and budget. Each level offers many benefits.

In addition to the sponsorship levels outlined below, several exciting new sponsorship opportunities are available at the 2018 conference. See below for more details.

  • All-Conference Luncheon ($5,000 USD) – Sponsor one of two all-conference luncheons (Thursday or Saturday). In addition to being recognized as a Contributing Sponsor with all the associated benefits of that level, your organization will be recognized at the luncheon and a representative may make brief remarks before the luncheon plenary speaker.

  • Hosted Breakfast with Presentation ($3,000 USD) – Sponsor one of two breakfast events for conference attendees (Thursday or Friday 8 am-8:45 am) with a presentation. In addition to being recognized as a Sponsor with all the associated benefits of that level, ATLA will coordinate with you to make arrangements for breakfast, any audio/visual needs, and send an email of HTML copy you provide to all registrants with event information in advance of the conference in order for your organization to collect RSVPs.   

  • Promotional Email ($300 USD) – ATLA will send an email of HTML copy you provide to all registrants who opt-in to receive emails prior to the event.

Contact to learn more about sponsorship opportunities.
* To take advantage of the monthly sponsorship of the ATLA Newsletter, e-mail with the following:
  • JPG or PNG

  • 300 px x 300 px

  • hyperlink

  • Preferred location: ATLA Newsletter Site or the ATLA Newsletter Digest

  • Preferred month: February - June

ATLA Annual Conference Program

The perfect opportunity for you to communicate your sales message. This opportunity is available for both conference exhibitors and those unable to attend. An electronic version of the program book is available to all ATLA members.

Conference program2.png

Ad Format

Acceptable file formats are PDF or EPS. All ads must be grayscale, except for the inside front and inside back covers.

Please submit your ad to the designer at by Tuesday, May 1. 

Key Dates

  • Nov 30 Super Early Bird Registration Deadline
  • Jan 31 Early Bird Registration Deadline
  • May 1 Standard Registration Deadline & Advertising and Promotional Email Deadline
  • May 4 Exhibitor confirmation sent, including initial mailing list, and shipping and housing information

Additional Exposure

Web Link

Link your organization’s web page from the 2018 ATLA Annual Conference SCHED site from the time payment is received through July 31, 2018. Cost: free for Affiliate Members ($150 USD per link for non-members).

Tote Bag Inserts (Only Available for Exhibitors)

Make sure that all conference attendees see your promotional materials. Have them inserted in the conference tote bag for only $100 USD per item for Affiliate Members ($150 USD for non-members). Submit tracking information to by Friday, June 9. We cannot guarantee they will be stuffed without tracking information.

Promotional Email

Promote your company and new products with an e-mail sent to all registrants who opt-in to receive e-mails. Cost: $300 USD. Please e-mail with your html copy by May 1.


The ATLA Newsletter is available online as well in monthly digest format. 

Newsletter Advertising Rates can be found here.

To take advantage of any or all of these marketing opportunities, please make your request on the 2018 Exhibitor and Sponsor Contract.pdf and return it to ATLA with your payment.