ATLA > Member Center > Professional Development > Job Board > Archives and Special Collections Assistant

Archives and Special Collections Assistant

DEPT: David Allan Hubbard Library

FT/PT/TEMP: PT (20 hours)


REPORTS TO:  Archives and Special Collections Librarian


The Archives and Special Collections Assistant (ASCA) will work at the direction of the Archives and Special Collections Librarian (ASCL) to organize and catalog archival materials; to aid in digitization projects for the new online Institutional Repository; to offer excellent reference assistance to researchers utilizing the Fuller Archives; and to serve as a general resource/assistant for the Archives and Special Collections department in partnership with the Electronic Resources department.

Principal Duties and Responsibilities

  • Provide reference services to researchers in the archives, over the telephone, and through the mail or email.
  • Supervise answering all department email, including logging all research requests and digitizing reasonable amounts of archival materials in response to requests.
  • Create and update documentation related to all projects.
  • Assist with collection development decisions as well as keeping detailed statistics concerning Archives collections processing, accessions, and de-accessions
  • Assist with FTS Archives exhibits.
  • Maintain order and arrangement of the Archives collections.
  • Arrange and describe records in the Archives collections according to accepted professional standards.
  • Ensure ongoing care of the Archives collections, which includes assessment and implementation of preservation ​standards to stabilize materials.
  • Assist the ASCL in shipping materials to digitization vendors, and perform quality control checks of material received.
  • Work with the ASCL and Library Director in planning and implementing overall strategic goals for the Fuller Archives/Du Plessis Archives.
  • Perform all other assigned duties related to the Archives and Special Collections.

Secondary Functions

  •  Assist the cataloging department in checking donated items for admittance into the Rare Books Collections or general Special Collections
  • Provide hospitality to all Hubbard Library visitors and patrons
  • Serve as a backup resource for the Library Circulation Desk or general Library projects
  • Direct patrons to appropriate library personnel or tech support services as needed

General Qualifications

  • Commitment to the evangelical and ecumenical heritage of Fuller Theological Seminary. See the Fuller Theological Seminary website.
  • Faith and lifestyle congruent with the mission of Fuller Theological Seminary as expressed in its Statement of Faith and other standards and statements of the Seminary. Commitment to theological education in the service of the local and global church, to shaping leaders for the church’s mission and ministry, and to the spiritual formation of students
  • Disposition to work collegially in a diverse — multi-ethnic, multi-denominational, multi-regional — seminary community.
  • Must maintain confidence with sensitive archival materials/collections

Required Qualifications

  •  Bachelor's degree required

  •  MLS/MLIS degree required
  •  Library experience required
  •  Archives experience strongly preferred
  •  1-3 years excellent customer service skills is required
  •  Strong verbal and written communication skills is required
  •  Excellent organizational skills
  •  Familiarity with Library of Congress system is desired
  •  Must be able to sort alpha-numerically
  •  Competency in basic computer support is desirable
  •  Experience with Word, Excel, and Google Drive preferred
  •  May require long periods of standing or walking
  •  Able to push loaded book carts (maximum about 300 lbs.)
  •  Maintain professional confidentiality related to sensitive materials
  •  Attendance at quarterly all-Library staff meetings


To apply, please visit​.