Metadata Archivist


Led by Christ Church Preservation Trust, this is a three-year grant-funded collaborative project to digitize approximately 41,000 records from Philadelphia’s oldest congregations ranging in date from 1708-1870.  Once scanned, these records will be published in a unified database allowing researchers to access information across institutions.  Participating organizations include: St Thomas’s African Episcopal Church, Mikveh Israel, St. Peter’s, Gloria Dei, the Presbyterian Historical Society (First, Second and Third Presbyterian Church Records), the Episcopal Diocesan Archives (St. Paul’s and the founding minutes of the Episcopal Church), St. George’s, Christ Church and the American Baptist Historical Association (First Baptist Church). The Regional Digital Imaging Center at the Athenaeum of Philadelphia will scan the materials.  The American Theological and Library Association will provide access to these resources via their Hydra-based Digital Asset Management System (  Materials will be preserved long-term by the University of Pennsylvania in their OPenn system, as well as disseminated through the Internet Archive. 

Job Description

The Metadata Archivist will work with the project’s head archivist to organize and prepare items for digitization at each of the congregations participating in the project. The Metadata Archivist will gather and review any existing EAD records or other finding aids that describe each of the collections or records groups to be digitized. Following Library of Congress best practices, the Metadata Archivist will create or enhance EAD files as necessary to provide metadata control down to the item level. After digitization, the Metadata Archivist will work with the technical consultant to arrange the digital files and metadata for submission to the project’s website and the two preservation repositories, OPenn and the Internet Archive.


The primary work site will be Christ Church, but the Metadata Archivist will also work onsite at the various congregations. Some work may be done offsite. Consistent days and hours are preferred, but are flexible to accommodate various schedules.

Start Date

March 12. Position is funded through December 31, 2020.

Hours and Salary

20 hours per week

Minimum Requirements

  • Master’s Degree in Library and Information Science (or in progress), an equivalent degree in a related field, or significant and relevant work experience.

  • Expertise with metadata standards and schema, specifically EAD, MARC, and Dublin Core. TEI and METS experience is a plus.

  • Experience working with Archivists Toolkit or ArchivesSpace. Strong experience with another EAD tool is also acceptable.

  • Experience working directly with XML code.

  • Experience working with spreadsheets and competence in Microsoft Excel.

  • Strong organization skills, and the ability to balance a project with multiple partners, schedules, and deadlines.

  • Ability to work independently and to prioritize among multiple tasks.

  • Excellent analytical, oral, and written communication skills.

Preferred Skills

  • Experience digitizing and creating metadata for rare or archival materials.
  • Familiarity with a wide range of digital library standards and practices, such as digital preservation and standards for content creation.
  • Proficiency with digital imaging tools such as Adobe Acrobat and Photoshop.

Applications accepted through March, 2018, or until the position is filled.

Christ Church Preservation Trust is an equal opportunity employer and does not discriminate on the basis of an individual’s race, color, sex, national origin, age, familial status, disability, sexual orientation, gender identity or gender expression.

Submit cover letter and CV via email to Barbara Hogue, Christ Church Preservation Trust,