Atla Annual FAQs
How can I register to attend?
Log in to the My Atla web portal and visit the Upcoming Events page located in the upper right corner. If you don’t have an account, you’ll be asked to create one.
If you’re redeeming member loyalty funds, enter the coupon code at checkout. If you didn’t receive a member loyalty coupon code or have questions, contact us.
Where can I make hotel reservations?
Sheraton Vancouver Wall Centre (1088 Burrard Street) is the official conference hotel. Book your hotel room using our conference block link. Space in the conference block is limited, so book your room by May 10.
Room rates were contracted in USD dollars ($205.00 USD + tax) but are quoted on the web site in Canadian Dollars. Attendees will be charged in Canadian dollars at check-out due to local laws. In order to safeguard against any potential fluctuations in the US/Canadian Dollar exchange rate, the Hotel guarantees that the group rate charged will not exceed USD $205.00 + tax for a traditional room at the cutoff date of May 10. Conversion into US Dollars may fluctuate due to credit card exchange rates and fees.
The block is open from June 6 to June 19. Double Rooms are only available from Saturday, June 8 to Monday, June 17. King Rooms are available the entire length of the conference block.
Important notes when making reservations:
- If you have two or more guests:
- Select dates and then click the “Check Availability” button
- After availability is determined, select “Rooms & Guests” at the top next to “Dates”
- Select the number of guests or rooms and click “View Rates” button to save selection and view available rooms
- Once you start the reservation process you only have 15 minutes to complete the process
Where is the conference held?
Atla Annual 2019 will be hosted at the Sheraton Vancouver Wall Centre.
Sheraton Vancouver Wall Centre
1088 Burrard Street
Vancouver, BC V6Z 2R9 Canada
Where is the conference schedule?
The 2019 conference schedule can be found at https://atlaannual2019.sched.com/.
What are the fees to attend the conference?
|Pass Type||Member Type||Early Bird||After May 10|
|Full Conference Experience||Individual, Retired, or Institutional Member Representative||$200||$250|
|International (not including Canada or business representative)||$0||$0|
|Non-Member from Member Institution||$230||$280|
|Affiliate Member Representative||$ 350||$400|
|Non-Member (including business representative)||$400||$450|
|One Day Pass||Individual, Retired, or Institutional Member Representative||$150||$200|
|International (not including Canada or business representative)||$0||$0|
|Non-Member from Member Institution||$165||$215|
|Affiliate Member Representative||$250||$300|
|Non-Member (including business representative)||$300||$350|
|Spouse/Partner of registered attendee (non-member) Pass||Spouse/Partner – Full Conference||$125||$175|
|Spouse/Partner – Opening Reception (Wednesday)||$25||$25|
|Spouse/Partner – Closing Luncheon (Saturday)||$25||$25|
|Spouse/Partner – One Day Pass||$95||$95|
|Exhibit Hall Pass||Exhibit Hall Pass Only – Thursday or Friday||$25||$25|
Pricing in USD. One day passes may not be combined. Pre-conference sessions may have additional fees.
Cancellation Policy: You may cancel your conference registration for a full refund until Friday, May 10, 2019. After Friday, May 10 refunds are subject to a $50 processing fee.
Are there any discounts for institutions that subscribe to Atla products?
Yes, Atla is proud to sponsor the Member Product Loyalty Program. This member benefit is designed to recognize and reward our current Institutional and Affiliate Members who demonstrate their loyalty to Atla through subscription to our databases. Learn more about this program.
Are travel grants available?
We are pleased to offer grants to support attendance to Atla Annual. Any Student or Individual member in good standing as of January 1, 2019, is eligible to apply. Learn more about this program.
What is the size of a poster?
Posters are 36 x 48 Tri-Fold Display Boards. See example.
How can I become a presenter?
The call for proposals has closed.
What are the types of sessions?
Pre-conference Workshop – Workshop leaders operate in a classroom environment to deliver in-depth practical training on a specific topic.
- ¼ day – 2 hours
- ½ day – 4 hours
- Full day – 8 hours
Listen and Learn (50-minute Session) – The session leader(s) introduces a new product or idea, showcases best practices in an area of librarianship, and/or provides suggestions for practical application in attendees’ library settings — time for questions should be included.
Panel Presentation (50-minute Session) – A panel presentation is a small group (a moderator and a maximum of three) in which the individual members interact and present differing viewpoints on a topic. The purpose of a panel presentation is to be able to hear a wide range of perspectives on a given topic and to hear support and reasons for those positions from a group of experts.
Conversation Group (50-minute Session) – Presenter(s) gives brief introductory remarks (5-10 minutes) and facilitates a discussion among participants.
Paper Presentation (50-minute Session) – Presenters give an executive summary of a paper that includes a research-based component. Presenters are encouraged to post their papers to the conference website one month prior to the conference to allow attendees to review the paper in advance of the presentation. At the conference, the presenter should designate a respondent to facilitate discussion.
Lightning Round (10-minute Session) – Have a new idea to share with attendees? Present your idea in ten minutes/10 slides or less. This can also be a narrowly focused data blitz.
Poster Session – An informal session in which presenter(s) deliver(s) information that would be useful to the theological librarianship community.
How do you select proposals?
Each year, the Conference Committee asks for proposals from members of Atla and the theological library community to build the conference schedule for the coming year.
Submissions are collected by Atla staff and forwarded to the committee for initial review prior to the committee’s fall meeting.
During the meeting, committee members discuss each proposal in turn, noting the strengths of each proposal; the places where more clarification is needed to make the intent clearer to the committee and the eventual conference attendees; any similarities between proposals received that might warrant a joint presentation; and if there are additional topics not present that should be included (and if so, where we might find members able to present on these topics).
The committee then attempts to create a rough schedule for the conference. The final schedule aims to place topics of interest for the same general audience at different times when possible and to keep one person from making different presentations close together. The time period requested for each session is considered also as the committee develops the general time table for each day.
Following the meeting, committee members contact each proposal submitter with information about the acceptance process, including requests for additional information or suggestions to consider joining forces with another member who has proposed a similar topic. The final schedule is built from these accepted proposals.
Overall, the goal of the conference committee is to ensure that topics proposed are in line with conference objectives, are clear and appropriate for the type of session and time slot selected, and represent a broad range of the interests of Atla Annual attendees. The committee welcomes sessions from both new and returning conference presenters.
As Atla members themselves, the committee shares an interest in making the Atla Annual as helpful and educational as possible.
What is Atla’s Photo Policy?
Atla believes using photos of our members and colleagues in our print and web publications fosters a greater sense of community. There may be photography, audio, or video recording at the event. Photographs and recordings taken at the event may be used in future marketing, publicity, promotions, advertising, and training activities for Atla. By entering the event premises, you agree to allow Atla to use these photographs and recordings, which may include you, in all media formats worldwide. Atla will never post images with identifying information such as name, email address, or address. No special compensation is provided to any individual included in images taken at the event. Atla does not contact individuals to notify them if or when their images are used by Atla.
You may opt out of inclusion by submitting the Media Opt-Out form. Once you have submitted a completed form, you should endeavor to alert photographers and videographers you see nearby to you at the event so you are not accidentally captured in crowd shots.
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